sOLUTIONS 2
9. Fuel Management
a) Fuel Usage and Refueling
Through recent industry developments, telematic systems are becoming more proficient in the remote, real time monitoring of vehicle performance. This is predominantly on heavier vehicles where the on-board electronic control unit can be interfaced through CAN-bus technology (Controller Area Network CAN or CAN-bus) to telematic systems.
This technology can also allow for the real time monitoring of fuel usage, which can result in continuous, real time reporting by vehicle. When combined with other functions available through telematic systems, this can then be expanded to 'by vehicle, by driver, by route etc.' and can form part of the on-line reports package available for the operator. Constructive information of this type allows for genuine cost saving decisions to be made.
In addition, this technology can allow Minatlou-Future to monitor real time performance, receive pre-determined alerts forewarning of potential mechanical incidents and meaning preventative action can be taken. That’s the technology side.
b) Refueling Solution
Minatlou proposes the original on-site, direct-to-equipment refuelling service with a region-wide mobile fleet … supporting organisational efficiency with reliable on-site supply of fuel and lubricants – where it’s needed – and when the client needs it.
• Our on-site refuelling tankers will be placed around the clusters
• The client’s drivers stay exactly where they need to be, while our mobile tankers move around the clusters to fill the fleets and sub-fleets
• Each tanker is managed by a professional refuelling operator, and fitted with an advanced spill-protection system
• The client benefit by avoiding the costs, safety issues and downtime of moving long distances to refuel.
10. Tyre Management
How tyres are managed during their life is vitally important in helping to reduce the operational costs of running commercial vehicles plus the assurance that, from a legal and safety standpoint, the vehicles are operating with tyres in good condition.
In today’s competitive market, commercial vehicle operators are under enormous pressure to maximise their fuel economy and to minimise their carbon footprint, and good tyre management is essential in helping to achieve these goals.
Tyre Management is a pro-active approach to tyre husbandry in monitoring driver daily checks and managing the information received on the condition/pressures of the tyres from the vehicle’s routine service and safety inspections or, as an added safety measure, through regular tyre fleet inspections carried out at the customer’s operating site.
Good tyre management will optimise tyre life and provide customers with a reduction in their operating costs through better fuel consumption, improved vehicle availability and reduced management time.
12.Licensing
a) Provision of Licensing Services
The bigger your fleet, the bigger the headache licensing and registration routines can be. Monatlou-Future makes it simple with an expert team available to handle the process from start to finish—for both current and new vehicles. We will take control of the licensing of vehicles for the municipality.
b) Permits
We help you keep all permits valid and relevent for the service they are used for.
13.Warranties Management
a) Warranty Recovery System
Minatlou-Future operates a warranty recovery programme to ensure that cost of parts and repairs on warranty-covered items are recovered. Warranties on vehicles and various components will be captured on the fleet management software to ensure that when repairs are recovered, the no-invoice flag will come up to ensure payments will not be made against the equipment or components.
b) Failed Components
Parts and components that may have failed prematurely are returned to the Inventory Department. The Inventory Division researches the original installation date, miles of usage on the failed component, and the vendor it was originally purchased from. If the part or component is covered by a warranty, it is returned to the vendor.
c) Return to manufacturer/vendor
Authorization for warranty return and labour claims, if applicable, are obtained from the manufacturer or vendor. Information is supplied to the vendor on the circumstances of the failure, if known. The item is then returned to the vendor warranty department for repair or replacement. Monatlou-Future retains copy of the warranty claim form for tracking purposes.
d) Receipt from manufacturer/vendor
When a unit is received at Montlou-Future, it is entered into the inventory system via an Inventory Adjustment form that is coded as a warranty replacement. A Journal Voucher form is completed and forwarded to the Accounting Department to make the necessary accounting adjustments. Labor credit if received is applied to the appropriate cost center via a credit entry applied to the work order used when the defective part was removed.
14. Insurance and Claim Management
It is essential that the client maintains the correct level of cover for business and operational requirements and Minatlou-Future partners can provide the full range of policies. These policies include, but are not limited to:
• GAP Insurance
• Goods In Transit (GIT)
• Vehicle Insurance
15. Recharges
More than that though is the early identification of trends, through understanding the levels and types of recharges being incurred. This allows action to be taken as quickly as possible to counter the issues concerned and to reduce this often avoidable cost to the business.
16. Disposal
a) Disposal
As we manage the demand and utilisation of the fleet, including short-term demand and rentals, we will undertake disposal on an ad hoc and ongoing basis. The return of a vehicle to a manufacturer or leasing company can be a substantial profit opportunity for them and an administrative and costing nightmare for the client. Likewise, should the customer own the asset, managing the resale to market and ensuring a top valuation can be an unnecessary distraction from core service delivery. So whether as the client you need to minimise the vehicle return costs or maximise its resale value, we can use our experience and tailored software to your benefit. Timely disposal will help improve utilisation while managing fleet costs. Disposal will become a standard management process.
b) Return Management
Closely linked to the End of Lease procedure will be the inspection of the vehicle by the manufacturer’s or leasing company’s elected body. Understanding the inspection criteria that will be implemented and ensuring that the vehicle meets these conditions with the minimum of expenditure is imperative in order to control costs. If it is left to the manufacturer or leasing company then the refurbishment cost is likely to be substantially greater than is necessary.
Minatlou-Future has years of experience in managing the return of vehicles and the refurbishment costs involved. Through countless negotiations with the inspecting bodies we are well versed in preparing vehicles that will meet the ‘return conditions’ with minimal expenditure.
We will automatically manage this process and any ensuing negotiation should the vehicle in question be on a Minatlou-Future operating lease. However, Minatlou-Future can also manage this requirement on behalf of customers who have arranged their own finance or have their own ‘repurchase agreement’ in place.
